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Bookkeeping Virtual Assistant (VA)

Location 3

Are you skilled in organizing financial records, reconciling accounts, and ensuring compliance with tax regulations? X Virtual Assistants connects you with a single U.S.-based client so you can focus on delivering precise, timely, and reliable bookkeeping support. Take advantage of our AI-driven tools and specialized training—valued at $499—to streamline workflows and keep finances transparent in a long-term, stable role.

What You'll Do

  1. Record daily financial transactions and categorize expenses, maintaining accurate general ledger entries.

  2. Reconcile bank and credit card statements, resolving discrepancies promptly.

  3. Process accounts payable and receivable, managing vendor payments and invoicing cycles.

  4. Track outstanding balances, follow up on overdue invoices, and support cash flow management.

  5. Prepare financial reports (profit and loss, balance sheets) for management insights.

  6. Handle payroll processing—ensuring accurate salary calculations and tax withholdings.

  7. Organize and categorize receipts for tax deductions, assisting with compliance and filing deadlines.

  8. Monitor sales tax obligations, gathering data for CPAs or tax professionals.

  9. Assist in budget preparation and forecasting, alerting clients to variances or financial trends.

  10. Use bookkeeping software (QuickBooks, Xero, FreshBooks, etc.), troubleshooting common issues.

  11. Sync data between financial platforms (payment processors, CRM, e-commerce) to maintain up-to-date records.

  12. Set up automated reports and dashboards, helping clients track performance metrics.

  13. Maintain payroll records, benefits deductions, and labor compliance documentation.

  14. Support financial audits, ensuring organized documentation for tax filing or investor reviews.

  15. Collaborate with your client to streamline processes, identify cost-saving opportunities, and optimize financial workflows.

Our Perfect Candidate

  • 2+ years of bookkeeping or accounting experience—familiarity with relevant software and best practices.

  • Strong English communication skills (C1-C2)—clear, detail-oriented, and reliable.

  • Tech-savviness: Comfortable with cloud-based bookkeeping software, spreadsheets, and automation tools.

  • Attention to Detail: Skilled at spotting discrepancies, categorizing transactions correctly, and meeting critical deadlines.

  • Adaptability: Willingness to learn AI-driven processes, keep up with evolving tax regulations, and tailor solutions to diverse business needs.

Our Core Values

  1. Excellence & Reliability – We provide top-tier virtual assistant services with consistency and professionalism, catering to the highest standards of luxury.

  2. Client-Centric Approach – We prioritize client needs and build long-term relationships, ensuring personalized service for every high-profile customer.

  3. Empowering Filipino Talent – We create opportunities for skilled Filipino VAs to grow, succeed, and shine on a global stage—particularly in demanding, premium industries.

Why Join X Virtual Assistants?

  • 1 VA = 1 Client – Provide dedicated, high-impact support to a single C-suite leader or executive coach.

  • Competitive Pay – $8/hr plus performance incentives

  • HMO Coverage – Comprehensive healthcare for your well-being.

  • AI Tools Training & Certification (Valued at $499) – Automate repetitive tasks and refine executive-level workflows.

  • Long-Term Stability – Partner with leadership teams committed to sustainable growth and professional development.

  • Supportive Culture – Join a community that values your contribution, encourages skill advancement, and celebrates achievements.

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